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  1. Wyoming Corporation Forms and Documents

Wyoming Corporation Forms and Documents

Other formation services provide forms a-la-carte, but we find this confuses clients as they are left wondering which documents are necessary and what needs to be filed and signed. If you form your corporation with us, you will receive all the necessary documentation you need at no additional cost.

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What Documents Are Required to Form a Corporation?

In order to legitimately run your business, you’ll need to register with the Secretary of State in each state where you conduct business. For corporations, you’ll have to file a Certificate of Incorporation, also known as Articles of Incorporation. While what is required in this form varies from state to state in generally includes the following information:

  • Business name, address, and principal place of business
  • Purpose of the corporation
  • Number and types of shares or stock
  • Names and addresses of the initial board of directors
  • Registered agent for the corporation
  • Name, address, and signature of the incorporator

The Secretary of State will charge a fee to process the Certificate of Incorporation. Once processed, you’ll receive a certified copy of the Articles of Incorporation confirming that you’ve been approved to do business in that state.


In addition to the Articles of Incorporation, corporations also require bylaws which outline how the shareholders, officers, and directors will operate the corporation. A corporation’s bylaws typically contain the following information:

  • Business name, address, and principal place of business
  • How often shareholder and board meetings are to be held and the procedures for such
  • How directors and officer are to be elected
  • Types of officers and their respective responsibilities
  • Board of director procedures for adopting resolutions
  • Corporate record keeping procedures and frequency of audits
  • Articles of Incorporation and bylaw amendment procedures
  • Number, type, and authority to issue stock shares
  • Dissolution process

Meeting Minutes

Each state also requires corporations to keep corporate records, such as meeting minutes, which document important company decisions. Meeting minutes should be kept during all formal meetings including shareholder, board, and annual meetings. Here are a few of the things that should be memorialized in meeting minutes:

  • Date of the meeting, everyone who is in attendance, and whether there were enough people present to suffice for a quorum to bind the decisions
  • Election of new directors or appointments of new officers
  • Resignations of directors or officers
  • Any loans taken out by the corporation
  • Any contract the corporation enters into
  • Business insurance purchases
  • Stock issuances or transfers

Board Resolutions

Any time the board of directors holds a meeting, this should be documented in board resolutions. Board resolutions reflect how directors voted on matters affecting the company. This is important in the instance that the board decisions are questioned in a lawsuit or the company is audited. Here are a few examples of when board resolutions should be used:

  • New officers are appointed
  • Shares are sold or transferred
  • Another company is acquired
  • Corporate funds are spent
  • Business loans are approved
  • Contracts are approved

Stock Certificate or Share Subscription

If your corporation will be issuing stock, you’ll need a stock certificate or share subscription agreement which lists the business’s name, shareholder’s name, date of the sale of the stock, and the signature of the board member who authorized the stock sale along with the company’s seal. Historically, these were physical pieces of paper kept in the corporate binder, but most companies now simply store these electronically.

Shareholder Agreement

In addition to the stock certificate, a shareholder agreement is also required if the corporation will be issuing stock. The shareholder agreement outlines the rights and responsibilities of the company’s shareholders that are not discussed in the bylaws. Typically, the shareholder agreement will specify the following:

  • How shareholders can sell or transfer their shares
  • What happens to a shareholder’s shares in the event of their death or incapacity
  • How and when dividends will be issued
  • Number, type, and value of shares
  • Board measures that require shareholder approval

All of the above documents should be stored in a safe, secure location. If you form your company with us, you will be able to store all of the above in your client portal for easy, secure access whenever you need.